Under general supervision and according to established policies and procedures, responsible for the maintenance of the daily deposition calendar for various departments within the law firm. Observes confidentiality in all client and firm matters.
Manage daily deposition calendar, including scheduling and, if necessary, adjourning depositions, EBTs, 50H hearings
Confirm and/or adjourn depositions; contact clients by phone and mail and/or e-mail for depositions; and schedule meetings for preparation as needed
Arrange for stenographers and interpreters as needed
Track conferences, motions, and trial dates utilizing the New York Law Journal, E-Law, E-Courts and PACER
Monitor court dates from various sources (mail, faxes, eTrack and eWatch alerts, appearance reports) and enter dates into calendaring program
Research each judge?s rules on e-Courts (which varies for each county and/or judge) to accurately calculate all required event deadlines
Handle a heavy volume of telephone calls from other law firms
Follow-up on court decisions, and download and retrieve orders from court websites
Prepare Stipulations of Adjournment, and compose correspondence to courts and other firms relating to calendar issues as needed
Monitor the status of cases during their pre- and post-Note of Issue/Trial Readiness stage
Work directly with the firm?s mail and fax departments to open, date stamp, sort, and review all incoming mail/faxes
Provide assistance to attorneys and secretarial staff as it relates to docket issues
Identify documents requiring special handling and contact appropriate attorney if necessary
Accurately calculate all required event deadlines
Generate and distribute daily and weekly docket reports
Schedule conference room reservations for depositions, etc.
Perform conflict checks as needed
Other duties as assigned
Ability to read and write at a level normally acquired through the completion of high school in order to maintain records and filing systems.
Knowledge of alphabetical/numerical filing systems.
Thorough understanding of legal terms, definitions and practices
Good organization and PC skills
Accuracy and strong attention to detail
Approximately 3 to 4 years on the job experience necessary in order to gain an understanding of office policies and procedures.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Interpersonal skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.